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| Unitas Purchase Manager - Payment |
| Pay the correct amount at the agreed price within budget and analyse your costs by cost centres and individual GL amounts. A large amount of customer’s cost in purchasing products is not necessarily the value of the goods. Processing and handling large volumes of Invoices /Credit notes can result in massive admin costs. Using the Unitas procurement system this cost can dramatically be reduced – no more paper matching at head office – let the staff at the outlets enter what they received and create the payment file from this information.
The Unitas system gives various exception reports to highlight payment amounts based on order values, suppliers invoice total and what actually was received. Payment reports also include the reason a particular item may not be paid, again these are forwarded to the end supplier cutting down administration costs involved in suppliers chasing explanations for payment discrepancies against Invoices. With the reduction in admin work, payments can now be created quicker, if required, allowing you to ask for more settlement discounts off the bottom line of your goods.
The payment module allows you to easily create a payment file based on date transactions should be paid. You can then flag individual payments if in dispute, holding them indefinitely or assigning them for payment next time a run is made.
On accepting a payment run a remittance is automatically created and forwarded to the supplier, along with a report detailing payment exceptions against invoice amounts. A payment file can then automatically be updated into the customers ERP financial package. The supplier can also import the payment file into their ERP system allowing them to reduce invoice payment matching. Again this concept is unique and raises the supplier/buyer data information sharing to a new level. | |
| Telephone: +44 (0)28 7032 0732
Email: sales@unitassoftware.com |
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