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| Unitas Purchase Manager - Requisitioning |
| As a key module of the Unitas e-Procurement Suite, Unitas Requisition Manager is designed to address the requisitioning and order approval control requirement within large organisations, in particular within the Public Sector (used with Unitas Contacts Manager).
Streamline Requisitions
Unitas Requisition Manager streamlines the requisitioning and purchase authorisation process - particularly within distributed organisations wishing to devolve, automate and control purchasing activity. Requisitions are raised electronically and automatically routed for approval based on user-defined conditions. All requisitions are captured within a central system allowing budget and contract purchasing criteria to be applied easily.
The system is completely web based and provides your user base with an ability to place requisitions for contract items, non-contract items or free format items, depending on pre-defined purchase catalogue access levels and the nature of the desired purchase.
Requisitions requiring approval are electronically sent to the most appropriate recipient for authorisation. For example, requisitions under £100 can be automatically authorised, whereas requisitions over £100 are sent for appropriate authorisation. If desired, once a requisition is approved, a purchase order can be automatically generated and despatched.
The reduction in paper chasing combined with the comprehensive audit trail produces an increase in productivity, reduction in cost, improved organisation control and a fast return on investment.
Save Costs
Unitas Requisition Manager reduces the administrative tasks associated with manual requisitions, including filing, retrieving and moving paper. In addition, the system provides many less obvious benefits as users can track, find, and review their requisition status more efficiently online. The reduced time to reach order stage combined with enhanced requisition accuracy significantly impacts the number of wrong deliveries and resultant returns.
Improve Efficiency
Requisition management and authorisation is streamlined. An authority matrix is set up and orders over a certain value are automatically forwarded to the appropriate manager if limits are exceeded. There is no need to print, copy or pass requisition documents from one department to another. The requisition information can be easily viewed, modified and approved by the authorised manager with automatic notification of any changes and requisition approval going back to the originator.
Reduce Administration
Electronic storage of requisitions enables online enquires to be easily carried out thus eliminating the need for time consuming filing, retrieval and/or searching through documents. Queries and transposition errors are reduced as requisitions can be turned into electronic orders and sent directly to the supplier. Multi–supplier requisitions can be raised and automatically split at time of order placement. Repeat purchases are quickly identified against previous buying patterns established by purchase category, user and/or department. | |
| Telephone: +44 (0)28 7032 0732
Email: sales@unitassoftware.com |
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